E-mail Archiving for the Small Business - Because your e-mail content is every bit as critical as theirs

If you run or work in a small business you know that digital information is as valuable to you as it is to larger companies. Why therefore is e-mail archiving generally only discussed in context of large or regulated businesses?

A business looks to archive e-mail for a wide variety of reasons - compliance and legal protection just happen to be the two reasons that get the most publicity and vendor hype. But the other reasons to archive e-mail, although not garnering as much publicity, are generally more often the impetus behind investing and apply equally to any size business.

Here are just some of the reasons for e-mail archiving that are not the exclusive purview of big business:

1. To etablish a single central long-term corporate message store that leaves important content contained within e-mails and their attachments easily accessible to executives and others;

2. To provide users with a solution to their growing demand for more scalable e-mail storage;

3. To optimizes mail server performance and server back-ups by removing much of the server's storage responsibility.

Most of today's e-mail archiving solutions were designed solely with compliance and the large enterprise as targets. Vendors are now trying to force-fit these solutions into the small-midsize business (SMB) with little success.

In the US, the Birthplace of Compliance, an SMB is considered to be any business with 100-1000 employees. But in most of the rest of the world, a business with 50-100 employees is not at all considered small. According to Microsoft, there are over 40 million small businesses worldwide. By their definition, a small business is one with less than 50 staff. So, of course included in that 40 million is a lot of mom and pop shops with little need for added e-mail storage, but even if you filter out the mom and pops, and add back in those businesses with between 50-100 employees, you have an enormous market segment. The point is that there is a huge growing need for better e-mail storage amongst the small business sector, a group of businesses that relies as much as, or maybe even more than, the large enterprise on e-mail for its business communication.

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